Principle of isyControl
The basic requirement for an operating project control is
to have all data permanently available, thus reflecting the
efficiency in a planning office.
To this end isyControl
manages so-called master data, which is set up initially and
needs only occasional attention, "behind the scenes". The current
project's status is reflected by running data
The following are considered to be “master data”:
- Cost groups
labour costs, material costs,
travel costs, telephone costs...
- Cost units
outside companies, copies
The employees within the office;
supplemented by the administration of the target hours and the access rights.
Each individual employee is at the same time a special cost unit.
- Partial performances
Fragmentation of a project;
e.g. in service phases
recurring activities within the time records
- Cost rate groups
Groups of cost rates for invoicing
The following are considered to be “running data“:
isyControl uses a hierarchical structured
project database. Every project can have a number of sub projects. In order to adjust
the information content of the projects freely definable project parameters are available.
All expenses are collected in terms of
project-related costs in a centralised database. Thereby every expenditure is arranged
chronologically and allocated to a cost unit (employee, outside company,…), to a cost type
(labour costs, material costs,…) and to partial performances (service phase). This allows
later analysis in accordance to different criteria.
- Working Hours
The biggest portions of the
total costs in a planning office are in relation to labour costs.
The acquisition of project hour data can be done in three ways:
This administrative time recording not only serves to acquire the project costs.
With the recorded hours it is possible to achieve management of overtime hours
and holidays. The target hours of the employees are generated automatically, with
regional public holidays being taken into consideration.
- Add-On isyControl-Times: This tool runs co-resident and records
the time you are working on a project.
- Direct entry of the exact work times into the database.
A special calender mode is available for this.
- Local collection of work hours of employees without access
to the central company network. This work hour data is then
transferred to the central database by the export and import functions.
Invoices are also entered into the database
in terms of their relation to the projects. Fragmentation of the payments (installments)
As analysis of the data special screen views and a number of
ready-made and freely-definable reports are used, which helps to print the data to paper.